Who's Who - A directory of your people up-and-running in minutes

In any organisation there is always a need to display lists of your people, whether it is an externally-facing list of directors or an internal phone book. The Contensis Who's Who module solves that problem.

Common Usage Scenarios

There are many potential ways in which you could use the Who's Who module. We have listed some of the common ones.

• Intranets - To allow staff to search for people with particular skills
• Intranets - As an organisational telephone or people directory
• Websites - To provide an external-facing list of important contacts in particular departments
• Websites - Organisational make up showing the structure of an organisation.

Obviously the scenarios are limitless, and because the data in the Who's Who can be sliced and diced to deliver to different audiences, you can use the Who's Who module wherever you need to present people information.

Navigate

The Who's Who module enables a listing of people in your organisation. As you can see from the screenshot, you can either search or navigate though people in the Who's Who using the in-built A-Z functionality.

The way in which the information is displayed is configurable, and you can choose which parts are relevant for a particular Who's Who page.

You may, for example, want to show a fax number, whereas many other users may not have fax numbers available any more. The choice is yours.

Search

The Who's Who module has a search which can search various aspects of the people data.

At the highest level there is a keyword search, but the control can also be used to search departments and other pre-defined taxonomy categories that you assign to your people.

Self-updatable and maintainable

If you choose, you can enable the users of the Content Management System to update their own profiles, which will update the information held about them for the Who's Who.

As you can see from the screenshots provided, this particular user has clicked on the My Profile link in the website and is updating their profile information using the standard Contensis User Profile control.

On the European University Institute website they have chosen to only allow the user to update minimal information, whereas on the Contensis Support Site we support far more data.

Active Directory Integration

Because the data source for the Who's Who module is the Contensis User Database, if you choose you can have the data populated automatically by your Active Directory or you may choose to only synchronise names, and let the users update other information themselves.

The options are there, and often it is down to the accuracy and value of data already in the Active Directory.

Other Integrations

Many of our customers have either bespoke or proprietary Human Resources systems or, in the case of universities, Student Records systems.

Because Contensis has an Open API, it is possible to write tools to synchronise data from any external system into Contensis.

As an example, the European University Institute have a tool which runs daily to synchronise data held within their Oracle database into the Contensis system for the purpose of their Who's Who.