CMS Search

The search is available at the click of a button at any time, and allows you to find anything in Contensis. As you would expect, you can easily search on different types of content based upon criteria such as created and modified dates. 

Find what you need in seconds.

The search can be initiated within the Contensis user interface at the click of a button. The actual search engine is an area of the system that has had years of development work to hone and refine it. Different aspects of the data are weighted when searching so that search results are relevant.

All the standard search mechanisms are implemented, such as inflections, for example, where searching on 'drive' will also search on 'driven' and 'driving'. If you are interested in how to deploy the search within your website, see our Search Module.

As you can see to the left, the standard search box is available by a single click to any user logged into Contensis.

Search results are returned quickly and effortlessly.

There are many options available to hone the results; you may be interested in content that has been modified in the last week or content that has been approved yesterday. Whatever your requirements, the search results are returned quickly and effortlessly, and ranked with a clever weighting system that ensures the data is ordered by relevance.

As well as the search being useful in these terms, the search can also be called upon at other times while contributing content.

If you want to find a piece of content to add a hyperlink to, the system provides a simple, effortless means of achieving this without having to leave the WYSIWYG editor. This is just one example of many uses of the search.

Search spelling mistakes are detected and a 'Did you mean:' option is presented if a search term is spelt incorrectly.

The search engine also integrates with a thesaurus to suggest alternative search terms.

As Contensis manages all aspects of the site, including templates and CSS, these elements are also searchable, which ensures you can find elements within your templates and code too.

 

Advanced Search

The advanced search allows you to dig a little deeper into the content and find information based on criteria other than just keywords.

In this example, we are searching for a Word document that was created after a particular date with the keyword of 'news OR party' (note that the standard Boolean operators such as OR and AND are supported, and you can quote phrases too).

There are more search options available too. Remember that meta data is also indexed, so it will be possible to search for content based upon user-defined meta data.

Results

Where results are found, the search results screen shows you a list of hit-highlighted content for the terms that you have searched on.

From this screen you can immediately see the status of the content, whether it is live, editing or waiting approval, and you can also carry out a number of standard actions:

• Edit the content
• See information on the content
• Preview
• And more

Indexing

The Contensis indexing service has the job of indexing all content in the Contensis repository. Quite simply, as soon as a new piece of content is uploaded or created, the indexing engine will go to work to index it for search purposes.

This data, whilst being very useful to power the Contensis in-built search, is also then used later to power the search on your website, albeit trimmed down to just the relevant versions and types. You wouldn't, for example, be interested in seeing the content of a stylesheet in your search results!

Search and Replace

If you need to carry out a search and replace across your site, it's a doddle with Contensis. We have a special search and replace tool that will literally search and replace across any type of content in any location you choose.